Privacy & Protection Acts/Notifications

  • FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT [F.E.R.P.A.]
    ANNUAL NOTIFICATION OF RIGHTS AND DESIGNATION OF DIRECTORY INFORMATION

    1. Notice of Rights the Family Educational Rights and Privacy Act ("FERPA") affords parents, students over 18 years of age ("eligible students"), and parents of dependent students certain rights with respect to education records. Those rights include the following:
    1. Right to Inspect: A parent or eligible student has the right to inspect and review the student's education records maintained by the district within 45 days of the district's receipt of a written request for access.  A parent or eligible student should submit to the school principal or assistant principal a written request that clearly identifies the record(s) he/she wishes to inspect. The principal or assistant principal will make arrangements for access and notify the parent or eligible student, in writing, of the time and place where the student's records may be inspected.
    2. Right to Request Amendment: A parent or eligible student has the right to request the amendment of the student's education record(s) that are believed to be inaccurate or misleading. A parent or eligible student may submit a written request for amendment to the school principal. This request should clearly identify the part of the record that the parent of eligible student wants changed and specify why it is inaccurate or misleading.  If the record is not amended as requested, the district shall notify the parent or eligible student of the decision in writing and shall advise him/her of his/her right to a hearing on the request for amendment. Additional information on the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.
    3. Right to Consent to Disclosure: A parent or eligible student has the right to consent to disclosures of personally identifiable information contained in the student's education record, except to the extent that FERPA authorizes disclosure without consent.  One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the district in an administrative, supervisory, academic or research, or support staff position, including law enforcement unit personnel and health staff; a person or company with whom the district has contracted to perform a special task, such as an attorney, auditor, medical consultant or therapist; a person serving on the school board; or a parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his/her tasks. A school official has a legitimate educational interest if he/she needs to review an education record to fulfill his/her professional responsibilities.  Upon request, the district discloses education records without consent to officials of other schools in which students seek or intend to enroll. Disclosure without consent may be made in case of emergency as determined by the district or to report crimes occurring at school or involving the school or its personnel.
    4. Right to Complain: A parent or eligible student has the right to file a timely complaint with the U.S. Department of Education concerning alleged failures by the district to comply with FERPA requirements. Complaints should be directed to:

    Family Policy Compliance Office
    U.S. Department of Education
    400 Maryland Avenue, S.W.
    Washington, DC 20202-4605

    e. Parents Right To Know: Lakewood Public Schools complies with the No Child Left behind act, which gives the parents the right to request and receive          information regarding the professional qualifications of their child’s classroom teachers. This information may include the following:

     i.     Whether a teacher has met state qualifications and licensing criteria for the grade and subject areas in which the teacher provides instruction

    ii.    Whether the teacher is teaching under emergency or other provisional status through which state qualifications or licensing criteria have been             waived. The Baccalaureate degree major of the teacher and any other graduate certification or degree held by the teacher, and the field of                 discipline of the certification or degree.

    iii.   Whether the child is provided services by paraprofessionals and, if so, their qualifications. Any parent interested in obtaining this information               should contact Superintendent, 639 Jordan Lake Street, Lake Odessa, MI 48849.

    Directory Information

    Under FERPA, the district is authorized to designate certain personally identifiable information contained in education records as "directory" information and to disclose such information without prior consent unless a student objects to such disclosure.

    The district designates the following personally identifiable information contained in a student's education record as directory information:  Name, address, telephone number, participation in officially recognized activities and sports, height, weight, date of graduation, awards, honor rolls, scholarships and school photographs or video of students participating in school activities/ events/programs.

    Unless a parent or eligible student advises the district in writing within 10 days of receipt of this notice that he/she does not want some or all of this designated directory information released, school officials may release this information without prior consent.

    Written objections to the release of directory information should be submitted to: 

    Lakewood High School
    Jay Larner, Principal
    7223 Velte Road
    Lake Odessa, MI 48897

    Military Recruiting Representatives

    High school students and their parents/guardians may prevent disclosure of a student's name, address, and telephone number to military recruiting representatives (who can only use that information to provide information to students concerning educational and career opportunities available in the U.S. Armed Forces or service academies) by submitting a signed written request to that effect to: Lakewood High School, Principal
    7223 Velte Road, Lake Odessa, MI 48849.

     FERPA Policy

    Copies of the district's FERPA policy may be obtained from:
    Lakewood Public Schools
    223 W Broadway
    Woodland, MI 48897


    Child Protection Act

    Under the Michigan Child Protection Act, school employees are required to report suspected child abuse to the Family Independence Agency. Child abuse is defined in the child Protection Act as “harm or threatened harm to a child’s health or welfare by a parent, legal guardian, or any other person responsible for the child’s health or welfare, or by a teacher or a teacher’s aide, which occurs through non-accidental physical or mental injury, sexual abuse, sexual exploitation, or maltreatment.”


    Student Privacy and Parental Access to Information

    The Board of Education respects the privacy rights of parents and their children. No student shall be required, as a part of the school program or the District’s curriculum, without prior written consent of the student (if an adult, or an emancipated minor) or, if an unemancipated minor, his/her parents, to submit to or participate in any survey, analysis, or evaluation that reveals information concerning:

    1. political affiliations or beliefs of the student or his/her parents;
    2. mental or psychological problems of the student or his/her family;
    3. sex behavior or attitudes;
    4. illegal, anti-social, self-incriminating or demeaning behavior;
    5. critical appraisals of other individuals with whom respondents have close family relationships;
    6. legally recognized privileged and analogous relationships, such as those of lawyers, physicians, and ministers;
    7. religious practices, affiliations, or beliefs of the student or his/her parents; or
    8. income (other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such a program).

    The Superintendent shall ensure that procedures are established whereby parents may inspect any materials used in conjunction with any such survey, analysis, or evaluation.

    Further, parents have the right to inspect, upon request, a survey or evaluation created by a third party before the survey/evaluation is administered or distributed by the school to the student. The parent will have access to the survey/evaluation within a reasonable period of time after the request is received by the building principal.

    To insure the right of parents, the Board directs building and program administrators to:

    1. Notify parents in writing of any surveys, analyses, or evaluations, which may reveal any of the information, as identified in A-H above, in a timely manner, and which allows interested parties to request an opportunity to inspect the survey, analysis, or evaluation; and the administrator to arrange for inspection prior to initiating the activity with students.
    2. Allow the parent the option of excluding their student from the activity.
    3. Report collected data in a summarized fashion which does not permit one to make a connection between the data and individual students or small groups of students.
    4. Treat information as identified in A-H above as any other confidential information in accordance with Policy 8350.

    Additionally, parents have the right to inspect, upon request, any instructional material used as part of the educational curriculum of the student. The parent will have access to the instructional material within a reasonable period of time after the request is received by the building principal. The term instructional material means instructional content that is provided to a student, regardless of its format, including printed and representational materials, audio-visual materials, and materials in electronic or digital formats (such as materials accessible through the Internet). The term does not include academic tests or assessments.

    The Board will not allow the collection, disclosure, or use of personal information collected from students for the purpose of marketing or for selling that information (or otherwise providing that information to others for that purpose).

    The Superintendent is directed to provide notice directly to parents of students enrolled in the District of the substantive content of this policy at least annually at the beginning of the school year, and within a reasonable period of time after any substantive change in this policy. In addition, the Superintendent is directed to notify parents of students in the  District, at least annually at the beginning of the school year, of the specific or approximate dates during the school year when the administration of any survey by a third party that contains one or more of the items described in A through H above are scheduled or expected to be scheduled.